Office Manager

Level: Junior, Middle
Type: Hybrid
English Level: Upper Intermediate
Location: Ukraine, Kyiv
Skills: Attention to Detail Communication Skills Organizational Skills Problem-Solving

Act as the “owner” of the office, ensuring smooth day-to-day operations and a comfortable working environment;
Monitor office supplies and proactively manage ordering of necessary goods and services;
Ensure seamless access to the office and coworking spaces; handle incoming calls and front-desk communication;
Manage mailroom and courier operations, including the receipt, dispatch, and distribution of correspondence and parcels;
Coordinate end-to-end business travel arrangements, including flights, accommodation, and related logistics;
Support the planning and execution of company events and conferences, partnering with the Event Manager and preparing internal communications (e.g., employee greetings);
Track office-related expenses and prepare regular reports;
Collaborate with the Customer Operations team to support client-related processes, including organizing business travel and conducting background checks for clients;
Partner with internal departments to resolve employees’ requests in a timely manner;
Coordinate with vendors, service providers, and landlord representatives.

At least 1,5 year of experience in office management or a similar role;
Strong English skills (B2 level or higher);
Based in Kyiv, with the ability to visit the office 3 times a week;
Strong time management and multi-tasking skills;
Experience working with office landlord representatives and vendors;
Experience in coordinating business travel arrangements (abroad as well);
Independence, proactivity, responsibility, and an organized approach to your work.

Development. We have an English Speaking Club, a reading club, regular trainings, management trainings, and useful information sessions;
The team. You will work with a friendly team of professionals who will share their experience and knowledge with you. From your first day at work, you will have a mentor who will assist you with adaptation;
Working conditions and benefits. Salary — pegged to the USD exchange rate, flexible work schedule, paid sick leaves, vacation, and days off, IT Kit;
Corporate culture and mission. Our values — focus, fun, self-development, openness, and the «wow» effect. We’re on a mission to empower great tech companies to save the world by making access to tech talent as simple as possible.

If you are interested in the position, please send your CV.
We’d love to meet you!